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Event Planning 101

Last updated 6 years ago

Planning an even takes a lot of preparation, so it is best to start planning your event far in advance.  Here is a quick guide on how to start:



Finding a venue is the first step.  Whether you are hosting your party at a residence or a commercial property, make sure the date and time coincide.  When selecting a venue, you also want to consider how many people you are inviting, the general weather trends for the season, and the accessibility of the location. You want your guests to arrive without hassle and be comfortable once they arrive.


You should send invitations out a month to six weeks in advance.  For big events, such as weddings or a company party, it is acceptable to send the invitation several months in advance.  The sooner you receive RSVPs and have a headcount, the better.

Food and Beverages

Once you have a headcount, you want to start arranging food, beverages, and seating.  By hiring a professional caterer and bar service, you can trust there will be enough food and drink.  Be sure to discuss the specifics of what they bring and what you may have to provide—you don’t want your guests eating off of paper plates unless you planned it that way!


Music is essential for a good party.  Whether it is more subdued background music or lively dance music, it will create a warm atmosphere for your guests.  Consider hiring a DJ or a live band.


You want to ensure your guests have a good time, so providing entertainment is crucial.  If you are having a party for kids, consider hiring a face painter or jumping castle.  If it is a corporate function, then loosen everyone up by making it a casino night or hiring a comedian. 

Contact Total Entertainment to get everything you need to throw a corporate holiday party worthy of the North Pole. Our full-service party planning and rental company offers photo booth rentalscasino night equipmentmoonwalk rentalsprofessional entertainers and DJs, and other party accessories to help you create a very successful party or event. Give us a call at (978)-767-8371 or visit our website for more information about our services.



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